Organising an Event – Advice for Cover

Event Insurance

Organising events takes time and effort. In some cases it may involve weeks or even months of planning. There could be significant costs involved and,because of this, it is imperative that every aspect of the event is reviewed to ensure that the event is successful. As part of the process, it is prudent you ensure that adequate insurance cover and risk assessments are in place. It is important not to get caught out, especially when you are having to spend the last few days prior to the event ensuring that you have insurance cover in place to meet the requirements of a local authority or a venue.

Whilst most insurance policies may extend cover to include charity/church events, it is important that your insurer is notified; especially in cases where you are not sure whether cover is already in place. At Access Insurance we provide free advice to our clients and we encourage them to notify us of events that they are organising so that we may ensure that adequate insurance cover remains in place. If you are hiring equipment, bouncy castles, other inflatables, marquees, or attracting a large number of attendees, you may require additional insurance cover.

We have bespoke special events’ insurance packages available and, therefore, in cases where cover cannot be provided under an existing policy, we are able to find you cover elsewhere. For events that are organised in conjunction with other churches/charities, you may be required to take out a separate policy. There are a number of areas that need to be considered; we have listed a few of these below.

  • Insurance cover for volunteers/stewards/ushers
  • Proof of liability insurance from third parties running stalls or activities at your event
  • Insurance cover for planning meetings and sites visits
  • Cancellation Insurance cover

    Request Contact and Submit Your Details

    Your Name
    Your Telephone No.
    Your e-mail address
    Organisation Name
    Venue Post Code
    Are you an Event Organiser
    Event Organiser and Exhibitor
    Exhibitor Only
    Type of Event you are holding or attending

    Estimated Daily Attendance
    Start Date of Event
    Number of days over which event is held
    Total Number of Employees including Volunteeers
    Public Liability
    Employers Liability (including volunteers)
    Cancellation Expenses
    Personal Accident
    Money Cash cover
    Equipment and Stock cover
    Total amount to be insured
    Maximum value of any one item
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